Occupational Health & Safety · South Africa
Fully compliant safety files. Zero stress. No surprises.
Professional Health and Safety documentation and audits, built around your actual scope of work — so a labour inspector finds everything where it should be.
- Safety files written for your industry, not a template pack
- Pre-inspection readiness check before the inspector arrives
- Call-back within one business day, nationwide
Health & Safety File — Index
CompliantIndustries we service
A file that matches the hazards on your site.
A warehouse racking inspection register is no use on a mine, and a construction method statement won't cover a production line. Pick your industry and we'll build from the risks that actually apply.
How it works
Safety audits and inspector-visit preparation.
Three stages, start to sign-off. Most clients are inspection-ready inside a week. Read more about our safety audits →
Assess
We go through your current Health and Safety position line by line and identify the gaps — missing appointments, expired certificates, risk assessments that don't match the work being done.
Prepare
We build and populate the safety file, update documentation and get every register, appointment and procedure in place and accessible to the people who need it.
Comply
You're ready for an inspector visit with a documented audit trail — which lowers your risk of penalties, prohibition notices or a failed inspection.
What a safety audit is. A systematic examination of your company's Health and Safety compliance against South African law and regulation. The audit identifies gaps and gives you specific, actionable corrections — not a generic report you have to interpret yourself.
Pre-inspection checks verify that every required safety file is in place, correctly completed and readily accessible, and that your facilities meet the requirements set out in the Occupational Health and Safety Act and the regulations for your industry.
Why it matters on the day. When an inspector arrives, a complete file and a documented audit trail demonstrate that safety is managed here, not improvised. That makes the visit shorter, calmer and far less likely to end in a compliance order.
Occupational Health and Safety Act 85 of 1993 · Construction Regulations 2014 · COIDA 130 of 1993
Without a file
An inspector doesn't ask whether you're safe. They ask to see the file.
Labour inspectors visit workplaces across Gauteng regularly and unannounced. If the documentation isn't there, the conversation moves straight to enforcement — and clients and main contractors will ask for the same file before they let you on site.
Get your file in order- Contravention and prohibition notices that stop work on site
- Fines, and personal liability for the responsible person
- Being removed from a site or losing the contract
- Disputed injury claims with no records to fall back on
- Failing a client's vendor audit and losing future work
About us
Why companies across South Africa trust us.
We're a South Africa-based compliance service dedicated to getting safety files and safety audits right — with deep experience of what businesses actually run into when an inspection is coming.
Health and Safety Files specialises in fully compliant, industry-specific Health and Safety files for businesses across South Africa. We provide professionally structured Occupational Health and Safety documentation for construction, manufacturing, mining, logistics, warehousing, agriculture, retail and corporate environments.
Our approach is practical and compliance-driven. We don't use generic templates or one-size-fits-all solutions. Every safety file and audit is customised to your industry, work environment and regulatory requirements — so your company is genuinely prepared, not just paperwork-compliant.
For companies with urgent compliance needs, we compress the consultation and implementation process. With typical turnaround of 1–5 business days, you can prepare for an inspection without unnecessary delay.
Our focus is clarity, compliance and practical usability. Your safety files aren't just documents to show an inspector — they're working tools your team uses daily. We structure every file so it's easy to implement and easy to keep up to date.
We operate nationally across South Africa, serving businesses of every size. Whether you're a small contractor preparing for a first formal audit or an established company needing a compliance refresh, we have the expertise to support you.
Navigating South African OHS regulation shouldn't require guesswork, or an expensive external consultant for every question. We provide clear, structured solutions your team understands and can implement confidently.
Articles & insights
Compliance, explained plainly.
What must be included in a Health and Safety File in South Africa?
A complete checklist of the documents and records a compliant Health and Safety File needs to contain.
Read the checklist →Labour inspectors are visiting businesses in Gauteng — is your file ready?
What inspectors look for during a workplace visit, and why the file is the first thing they ask to see.
Read the article →What happens if your business in Gauteng does not have a safety file?
The legal consequences, compliance risks and business impact of operating without a compliant file.
Read the article →Areas we serve
On the ground where the work is.
We work nationally, with concentrations across Gauteng, the platinum belt, the Mpumalanga coalfields and the Eastern Limb. Pick your area for local compliance detail.
Request a call-back
Tell us what you need. We'll call you back.
Give us the basics and a compliance specialist will be in touch within one business day to confirm scope, timing and cost.
- No obligation, and no sales sequence afterwards
- Urgent inspection coming? Say so in the notes and we'll prioritise it
- Prefer email? info@healthandsafetyfiles.co.za